The Office — Making It Work Well

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It's actually easy being green

We might be ardent greenies in our home lives but when we go into our business, it all goes Desperately wrong. Research has demonstrated even the most ardent environmentalists find themselves committing heinous green offenses in their workspace. Here are some tips to make your organisation more green.

Plastic cups going round the earth

If you work in an firm of 50 workers who all have on average a couple of cups of tea or coffee every day, you will be working your way through 750 disposable cups every 7 days.

We dispose of a huge amount of plastic cups every year in Britain we could go round The Earth .

Use your own mug in work and maybe suggest to the finance people that spending out on a an amount of branded mugs every so often is financially more sensible than spending out on almost 1,000 disposable cups every 7 days.

if your mug idea goes down well, try asking for Fair Trade drinks too.

Press The Light Switch

Walking through the city at night, do you see empty buildings with their lights still on?

The standard working day is only eight hours long yet many offices leave their lights on for the full 24. Switching them off is not only ecologically sound but will also save a huge amount from your energy bill.

If you are last out of the office, switch the lights off. If pressing a button is not your bag, motion sensors and timers can switch them off for you.

All The Small Things

You may think this is simply crazy - but if every office worker in the country used one less staple a day, we would save 120 tons of steel each year.

It just goes to show you don't need to do something as dramatic as build a wind turbine on your roof to make a difference.

There are plenty of alternatives to staples - the humble paper clip for one - or the ingenious stapleless stapler.

Computers off

This one is simple: turn your computer off when you leave the office. Much as with the lighting, the money and energy savings are phenomenal.

Your computer is designed to be turned on and off at least 40,000 times - many more times than you could ever need in a typical five to seven-year life span.

Do a quick poll of your colleagues and you may be surprised to learn some people do not even know how to turn their machine off properly.

Monitors off

Once you've mastered turning your computer off, don't forget to hit the off button on your monitor when you leave. It is also recommended you turn it off when you are away from your desk for ten minutes or more.

Remember, screensavers do not actually save energy so switch to "sleep mode" for periods away from your monitor to save up to 70 per cent of the normal energy usage.

Go paperless

It is impossible to be 100 per cent paperfree but with increasingly sophisticated computers you can get pretty close.

Most filing can be done digitally and emails rarely need to be printed. There are even systems you can buy which will allow you to manage all your paperwork on your computer or local network with sophisticated
document management systems
, it can even tie in with your
accounting software
.

Junk mail is also a huge problem and if your recycling bin is overflowing with flyers and brochures you can sign up to the Mailing Preference Service, which will automatically remove your name from junk mailing lists.

Waste not

It is not just our climate that is changing, the way your waste gets picked up is, too.

The easiest way to ensure everything gets sorted is to take away people's personal bins and replace them with a row or two of recycling bins - for paper, card, plastic, cans, food waste and a small bin for landfill waste.

Yes, your staff will kick up a fuss but it will all be forgotten within a week.

Rethink travel

Bosses beware: outdated thinking about home working is going to see your business being left behind.

Making Your Office a Green place to work

We might be religious recyclers at home but when we get into our company, it all goes horribly wrong. Studies have shown even the hardiest greenies find themselves committing heinous environmental crimes at work.

Although many in management seem to think "working from home" is another way of saying "day off", studies by Oxford University and BT have found it greatly benefits productivity as well as {the environment|Being green|. They say companies embracing flexible working enjoy a 15 per cent to 31 per cent gain in productivity with a corresponding 20 per cent drop in absenteeism, compared to the national average.

Every day, for example in Brighton 60,000 people commute in or out of the city, burning hundreds of tonnes of carbon dioxide in the process. Imagine the difference if one day a week all those people worked from home.

Lunch time

Plastic sandwich boxes, burger boxes, crisp packets: it's a packaging frenzy out there!

The greenest - and often healthiest - way to feed yourself at work is to bring your own lunch in a bit of a good oldfashioned Tupperware. No need to panic about the extra cooking - just make more for your dinner and have leftovers for lunch.

Eco-audit

If you are really serious about getting your workplace as green as it can be, then you need people who are going to make the changes happen.

Set up an eco-committee with enthusiastic representatives from each department and get yourself an energy audit.

There are ots of places offering audits but best option is likely the Carbon Trust, which may be able to do it gratis.

They will work with you to discover where your companies green weaknesses are and how to go about fixing them.
About the Author

Herman writes for the leading
document management
authority

Importance of Keyword variants in website?

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