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Numeric Labels
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(MS Access): How do I assign a "text label" to a numeric value?
I have an option group with four option buttons:
Type of Team:
Action
Decision-Making
Project
Varies
The control for this option group in the table is called TypeofTeam, and records a numeric value for each of the options entered (1=Action ; 4=Varies).
When I generate printable reports, I want to be able to display "Action" instead of "1" (in the report only). However, I cannot change the variable to a text value because I need to keep it qualitative so that we can run the table in SPSS to check for inter-rater reliability.
IN SUMMARY:
I have an option group with 4 options.
It assigns a numeric value to these options (1-4) in the table
When I generate reports, I want it to show the qualitative (text) value instead of the quantitative (number) value.
I do not want to change the value (1-4) in the table itself.
Is there any way to assign a kind of "label" that allows access to know that 1=Action; 4=Varies?
For your reports, create a query that draws from your table. In the query add the TypeofTeam column along with the other fields in your table needed for your report and then add another column and include the following in the Field
TeamType: IIF([TypeofTeam] = 1, "Action", IIF([TypeofTeam] = 2, "Decision-Making", IIF([TypeofTeam] = 3, "Project", IIF([TypeofTeam] = 4, "Varies", ""))))
Set this query as the recordsource for your report and add the TeamType field to the report instead of the TypeofTeam field. You might need to adjust the formula a little to make it work properly. But that should give you what you want.
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