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Copier Staples

The business owner's dilemna: To buy or lease a copier

For any business owner who has blazed this same trail from being a mom & pop shop and into a real business, we graduate from printers to a copy machine, and then to a multifunction copier that was leased and not purchased.

All of us go looking with excitement for an office in a commercial building to actually be a full-fledged business once we've outgrown the home-grown business. Then comes all the additional expenses we didn't see coming. Networking, furniture, the cost of commerical phones and phone line costs rather than residential, etc. One of the biggest unplanned expenses is the need for a copy machine, or at least that is where it starts. "We don't need a copier, we'll just use the printers we've had for the past few years" many people think. What we haven't learned yet is that printer costs are more expensive than copier costs.

A copier can make copies for pennies, but a printer costs six to twenty (.06 to .20) cents per page. Once we start creating marketing pieces, printing invoices, accounting, inventory, etc, we find ourselves wishing we had bought stock in the printer cartridge industry. Then we wake up and realize we needed a copier. After a year or three, we next learn we shouldn't have bought that small copier, because now we need a huge one, and one that staples, collates, faxes, scans, acts like a printer and 25 other bells and whistles. So we do our homework and learn all about a multifunction copier. We see it is the exact answer for all our business needs. In fact, we can let go of all the printers and those expensive cartridges. We think we've found business nirvana with this new tool that does everything, until we see the price tag. Then our heart skips a beat and we realize the price of this machine that we can't live without, costs as much captial as we have in the bank, and payroll is next week. Finally we learn we can keep all our precious capital for our business, and still have our new business toy, a fully multifunction copier, simply by leasing it.

After using our new toy for just 2 months, we found out we can sell a garage sale:

• Printers
• Printer cartridges
• Fax machines
• Fax machine toner cartridges
• Copy machine
• Copy machine cartridges

Then we don't even need an accountant to realize how much money we were spending on all those machines, buying new ones every few years, stocking up on all the cartridges, keeping it all organized, hoping nothing breaks so we don't have to make another capital investment. We realize we've started saving ourselves a ton of money, and we have one machine, networked so the whole office can use it, and it is 5-8 machines all rolled up into one. This new genius black box (or white) prints in black and white and 50-100 pages a minute. It prints in color, it scans, faxes, staples, collates and more. Our lease comes with a service contract and a service tech shows up once a month or so (depending on our copier lease), and they maintain it and it never breaks down. If it does, one phone call and they hop on over to fix it; no fear, no loss of more capital, no running down to kinko's to send a fax, nothing; all our business printing functions are handled. We wish we'd have known about this gem of a mahcine a long time ago. We realized once our business grew out of our home-office or garage, we should have leased this great invention. We reminise about all the money spent on all those machines cartridges, toners, supplies, shaking our head at how stupid we were. We weren't stupid, we just didn't know.

About the Author

In a few more years we realize just how smart we were to lease and not buy. Why? Because now we simply adjust our lease, and the copier company brings in a new larger http://image-2000lv.com">multifunction copier for us and takes away the older one, all with no out of pocket cash. They even gave us credit for any unused cartridges; this is when we really pat ourselves on the back. This is the day we learned that leasing this critical piece of equipment is the best investment we've ever made, and that leasing it is the only way to have one.

When you buy ink for your printer/scanner /copier do you have to buy both the colored one and the black ink?

Someone at Staples told me today that you have to buy all 3 or it won't work. I have a Brother but I was also asking about ink for an HP. To buy both it costs $70/$80. I can't afford that much. I thought it would be $30 or $40.
I meant 2 cartridges not 3. One has 3 colors and the black one only has black. ...but it comes to about $80 there for the Brother one. Somebody said you can use HP in the Brother one. Is that true? How can I find out?

Unfortunately, my friend, both of your first respondents are absolutely wrong. You DO need to replace both cartridges. It's the same for most, if not all, modern day All-in-One/Multi-function printers.

Some specific printers will work with third-party ink cartridges, but others will not. Sadly, you don't tell us which specific Brother All-in-One printer it is that you have. (Many modern day ink cartridges have a chip that makes the ink cartridge become obsolete when the ink is used up, but some can be refilled, allowing you to use the cartridge several times.)

The chances of you being able to use a HP ink cartridge in a Brother printer are non-existent. Sorry, but that WAS a lie.

If you could edit your question with details of the specific model and/or the numbers of the ink cartridges, someone MAY come along and see what they can find out for you. Alternatively, if you send me an email detailing these things, I'll see what I can find out for you. (Click on my photograph/avatar and send email.)

Edit:

Sorry. I meant to say that with modern day All-in-One printers it's a requirement that all ink cartridges are in place, and that they all contain ink. As you've found out, this also includes when you wish to scan, even though ink isn't used for this process.

Using Finisher on Sharp AR-M620N